Virtual Executive Assistant ? HR, Admin & KPI Reporting
Job Description
We?re hiring a proactive, detail-oriented, and organized virtual assistant who can wear multiple hats ? HR compliance, general admin, dashboard management, and KPI reporting.
This is a long-term opportunity with a fast-growing health & wellness business operating multiple locations. We?re looking for someone who?s both strategic and execution-focused.
What You?ll Be Doing
? Track HR compliance: employee handbook signatures, training completions, policy acknowledgments
? Maintain dashboards and update KPIs weekly/monthly
? Prepare reports on performance, trends, and cancellations
? Document processes (SOPs) and manage digital filing
? Support scheduling, team communications, and general admin tasks
? Collaborate with ownership and studio managers to ensure follow-through on key initiatives
Tools You Should Know (or be eager to learn)
? Google Workspace (Docs, Sheets, Slides, Gmail, Drive)
? Excel (strong spreadsheet skills a plus)
? ClubReady (CRM ? we?ll train you)
? Gusto, BambooHR (or other HRIS systems)
? Trello, ClickUp, or Asana (project management)
? DataBox or dashboard/reporting tools
What You Bring
? 3+ years in a virtual executive assistant, HR coordinator, or business admin role
? Knowledge of U.S. HR compliance (Maryland knowledge = bonus)
? Excellent English communication (written + spoken)
? High attention to detail, independent thinker, and highly organized
? Can prioritize multiple tasks without letting anything fall through the cracks
Bonus Points
? Experience in franchise, fitness, wellness, or healthcare settings
? Comfortable creating SOPs and training documentation
? Familiar with light data visualization or performance dashboards
Work Details
? Fully remote (you must have stable internet and be available on EST mornings)
? 20?40 hours/week depending on fit
? Starting rate based on experience: $X?$Y/hour or $X/month
To apply:
Send your resume and a 2-minute Loom video introducing yourself, your relevant experience, and why this role interests you.
This is a remote position.