Office Administrator
Job Description
We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
• Office Management:
• Oversee daily office operations to ensure efficiency and productivity.
• Manage procurement and inventory of office supplies and equipment.
• Financial Administration:
• Handle accounts payable and receivable using QuickBooks.
• Maintain accurate financial records and assist in preparing financial statements.
• Invoice Processing:
• Manage billing and invoicing through OpenInvoice.
• Ensure timely and accurate submission of invoices and follow up on payments.
• Coordination with Field Staff:
• Collect and organize job tickets and service reports from field personnel.
• Communicate effectively with field staff to ensure accurate documentation.
• Scheduling and Coordination:
• Arrange meetings, appointments, and travel plans for management and staff.
• Coordinate company events and training sessions.
• Compliance and Reporting:
• Ensure adherence to company policies and industry regulations.
• Assist in compliance audits and implement necessary improvements.
• Human Resources Support:
• Assist with onboarding new employees and maintaining personnel records.
• Support HR initiatives and employee relations activities.
• Customer Service:
• Address client inquiries promptly and professionally.
• Maintain positive relationships with clients and vendors.
• General Administrative Tasks:
• Handle correspondence, prepare reports, and manage office documentation.
• Perform other duties as assigned to support company objectives.
Qualifications:
• Experience:
• Minimum of 2 years of experience in office administration.
• Experience in the oilfield services industry is highly preferred.
• Technical Skills:
• Proficiency in QuickBooks and OpenInvoice is essential.
• Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Education:
• High school diploma required.
• An associate’s or bachelor’s degree in Business Administration or a related field is preferred.
• Skills and Abilities:
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and solve problems effectively.
• Strong interpersonal skills and a team-oriented mindset.
• Knowledge:
• Familiarity with compliance requirements in the oilfield services sector is a plus.
• Understanding of general accounting principles and financial reporting.
Benefits:
• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and advancement.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected] with the subject line “Office Administrator Application – Alondra Sanchez]”.
Equal Opportunity Employer
Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.