Admin Assistant
Job Description
WORK ENVIRONMENT: In-Office – Professional office environment
DRESS CODE: Business Casual
CANDIDATE RESPONSIBILITIES:
? * Providing administrative support to the Chief of Medical Services
? * Assist with daily administrative operations in the Division of Children?s Medical Services as directed by the Department.
? * Answer and re-direct calls on a multi-line phone system as directed by the Department.
? * Sort and distribute (internal and external) mail as directed by the Department.
? * Greet and assist visitors in finding the correct destination as directed by the Department
? ** Ensures compliance with DOH policies and procedures.
? Assists the Bureau Chief in coordinating daily operational functions within the Division
? Coordinates, reviews, edits, and formats outgoing correspondence
? Drafts, formats, and completes routine memos and letter within established timeframes
? Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff
? Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials
? Coordinates and makes arrangements pertaining to conferences calls
? * Attends staff and other meetings as required.